Institutional Operations — 10 Modules

Streamline Every Institutional Workflow

Enrollment with installment payments, lesson-based attendance tracking, task management, dynamic timetabling, comprehensive question bank, digital library, practice assessments, and automated year-end transitions.

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Enrollment & Payment Management

Manage the full enrollment journey from initial application to completion or cancellation. Offer flexible payment options — lump sum or installments with due dates and surcharge support. Track payment status for each installment: pending, paid, partial, or overdue. Accept payments via cash, credit card, or bank transfer. Associate parents with students and designate payment responsibility.

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Lesson-Based Attendance

Record attendance for each lesson period based on the timetable. Instructors see their daily schedule and record attendance per period. Mark students as Present, Absent, Late, or Excused. Built-in analytics provide per-student attendance summaries, daily overviews, and absence trend reports. Parents are automatically notified of absences.

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Dynamic Timetabling

Create weekly schedules with automatic conflict detection for both instructors and rooms. View schedules by section with the current lesson period highlighted. Color-coded subjects by grade level, weekly hour summaries, and automatic detection of instructor vs. student viewing mode make scheduling frictionless.

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Question Bank

Store and organize questions by subject, chapter, topic, and difficulty level. Support for single-choice, multi-choice, fill-in-the-blank, and open-ended question types with detailed solution explanations. Access control ensures instructors see only questions for their assigned subjects while administrators access everything. Advanced filters by keyword, subject, chapter, difficulty, and more.

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Bulk Question Import

Upload a single PDF and create multiple questions linked to that document. Associate questions with publishers for organized sourcing. View question count per document at a glance. An efficient workflow for digitizing existing paper-based question banks.

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Practice Assessments

Separate from formal assessments — designed for self-study. Simple on/off toggle to publish or unpublish. Integrates with the question bank for rapid creation. Review mode lets students see correct answers and solutions after completion. Simplified for practical use — no proctoring, no locations, no booklet versioning.

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Task Management

Organize workflows with three clear roles: reporters create tasks, approvers review them, and assignees execute. Tasks flow from To Do through In Progress and In Review to Done. Built-in commenting, deadlines, task types, and scoring keep every team member on track. Filter by keyword, status, date range, or section.

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Digital Library

Manage an institution-wide book catalog with publisher, ISBN, and edition details. Students track their reading progress — Not Started, Reading, or Completed. Reader ratings with star scores and averages. Threaded comment discussions with replies and voting. Book covers, PDF attachments, and filtered search make finding the right resource easy.

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Calendar & Events

Create events with participant management in one step. Filter by date range, event type, location, subject, section, or grade level. Drag-and-drop to reschedule events quickly. Switch between personal and institution-wide event views. Role-based permissions and reminder notifications ensure the right people stay informed.

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Year-End Transition

Automate academic year rollovers with clear rules for each grade level: promote, graduate, repeat, or hold. Map students from one academic year to the next with configurable per-grade decisions. Complete tracking of when transitions were executed. Full audit trail ensures no data is lost during the process.

Ready to streamline your institutional operations?